A- Z Parent Handbook


(i)         It is a legal requirement that all enrolled children over age attend school.  We ask that when your children are not at school for some reason, you let our office know before 9.30am on the first day of absence with an explanation.  If we do not hear from you we try to contact you directly.

(ii)       Parents with no phones, or those we have not been able to contact in the morning,  need to provide a written explanation of the child’s absence.

(iii)    When a child is collected from school during school hours the class teacher or the Principal must be informed as we need to know where your children are at all times during school hours.  Please make sure you sign your children out at the office.


Appointments with Staff

Our staff welcome the opportunity to discuss your children with you in both formal, and informal situations.   If you wish to speak to the teacher, contact them directly in the first instance.  However, our staff do have other meetings and commitments so giving you the time and attention you deserve may require a scheduled appointment.

Teaching times are well planned to optimise learning opportunities for all children, and we ask that you do not interrupt these sessions. 

Complaints are dealt with according to our policy. 


Principal Assemblies are held on every 2nd Monday (Week 2, 4, 6 & 8 of each term) between 9:15 am and 9:45 am in our school hall. They will have Principal Certificates, The Waiuku Way and reminders and systems to promote a positive school culture. Everyone is welcome to attend. 

Celebration Assemblies held on Friday's at 2:00 pm in the hall - please note that it is not every Friday but when notified in the newsletter. We usually have 3 a term.  At other times, there are often syndicate assemblies.  There is usually a class or group item, certificates are presented and we go over any reminders for the coming week.  Parents are encouraged to attend these assemblies

Bikes and Scooters

When children ride to school their bikes are stored in the racks.  All children must wear helmets and know the road rules.  We ask that very young children do not ride, or are closely supervised by parents.  Bikes and scooters must be walked on the footpath between crossing and school gate.  No riding, scooting or skating in school grounds.  Please provide a locking system for your child’s bike.

Book Club

The school is a member of the Lucky and Arrow Book Clubs who sell paperbacks at three different levels suitable for our pupils' age group.  When ordering, money must accompany the form.  It generally takes two to three weeks after the close of orders for the books to be received at the school for distribution.  If you wish to make an order, cheques must be made payable to WAIUKU PRIMARY SCHOOL.

Car Parking

In the interests of safety, we request that only staff cars use the school car park.  When collecting or dropping children at school, we ask that you consider the safest option for parking and remember, children can be very unpredictable.

Please parents, ensure your children cross George Street at the pedestrian crossing.  The far side of George Street is a clearway zone, so please do not park there between the stated times.  Please do not park on the yellow lines on George Street or France Street. These rules are there for our children’s safety and to make sure we are keeping the law.


Changes in Travel Arrangements

If your child needs to go home by a different method, please notify the school, either by a note if planned in advance or by notification to the office if unplanned.  It is vital that we know where your children are at all times.


Collecting Children

There is no vehicle parking in upper George Street.   Junior pupils may be picked up at the bottom block until 3.10 pm.  After that time all children will sit in the office.



If you have a concern or complaint about something happening at school, please contact us directly and we will discuss this with you.  If it is something happening in the classroom, please speak to the classroom teacher first.  If you are not satisfied with the outcome of this, talk to the Senior Teacher, and after that the Principal.  Following this, we have a very specific procedure for you to follow which may help you further.  Please ask at reception.

Curriculum Delivery

All schools in New Zealand base their curriculum delivery on a national curriculum.  The school then develops a scheme to progress students through levels.  Our school believes in maximizing educational opportunities.  To assist the implementation of quality programmes, the staff undertake professional development to update themselves on ‘best practice’ models from current educational research.  This year we are working on development and expansion of our New Zealand Curriculum delivery and the Positive Learning for Behaviour (PB4L) system. 

Core Values

  • Respect - We are tolerant, sincere, considerate; showing both courtesy and modesty. We are kind & caring.
  • Excellence - We aim high with self-discipline, enthusiasm, initiative, creativity, commitment and determination.
  • Integrity - We are honest, fair, loyal; seeking justice and the truth. 
  • Independence - We are confident, resilient, decisive people who preserve and have courage. 


Parents are invited to pay a donation to meet the resource and equipment needs for their child/ren which are not covered by the grant the school receives from the Government. 

Voluntary school fees have been set at $50 for 1 child and $90 for 2 or more children.

All donations can be paid either in total, or by automatic payment.  Information is included in the stationery lists and in the Enrolment Pack.

Enrolments - see enrolment page

Where appropriate, and to further your child's education, trips outside school are planned.  Newsletters are sent home advising parents of trips.  Consent is assumed when you send the required money.  We realise many of you are on limited incomes, if you cannot afford a trip please see the Principal, as we are reluctant to see our students miss out.


This helps meet the difference between our needs and Government Grants.  We greatly appreciate your support in paying fees and in fundraising activities which are advertised from time to time in our newsletters.  Contact the PTA if you would like to be involved in any way.


Hair needs to be tied up if it is shoulder length or longer.


(School Policy:  Student Health & Safety and Treatment of Sick & Injured).

The following is required of parents:

1.  Not to send sick children to school.

2.  Not to send children to school when they are suffering from contagious illnesses.

3.  Notify the school when children are ill.

4.  Provide alternative emergency contacts in writing where children can be cared for if parents are unavailable.

5.  Provide the school with details of chronic illnesses e.g. asthma in writing.

6.  Provide the school with details of medicine requirements in writing.

7.  Provide the school with details of, and if necessary the medicine for dealing with emergencies in writing.

8.  Undertake to pay for any expenses incurred in taking a child to medical care.

9.  Fill in health and dental forms on arrival in the school.


Policy Administration of Medication in Non-Emergency Situations.  The following is required of parents:

1.          To provide a medical statement that allows a non-medical staff member to administer the medication in specified doses.

2.          This statement is to contain the name of the medication, the dosage and permission for staff to supervise administration.  It must be signed by the caregiver/s.

3.          To inform the school of any change of medical circumstances, and to send an agreed amount of medication.


Please ensure that medication left at school is clearly labelled with the child’s name and medical condition. 

Please note that it is the school's policy to send sick children home as quickly as possible.  We have neither the facilities nor the personnel to cater for them adequately.

The following is a Health Department Guide for schools regarding periods of non-attendance:


Illnesses                     Period of Exclusion

Chicken Pox               For a week after the appearance of the rash. 

Measles                     7 days from the date of appearance of rash. 

German Measles       5 days from the date of appearance of rash

Rubella                      Take care to keep infectious children away from pregnant women as the disease can damage the unborn child   

Mumps                      Until swelling of glands has completely gone, usually 9-10 days.  Contacts not excluded.

Poliomyelitis              7 days from onset.  Contacts, pupils and teachers not excluded.

Ringworm                  No exclusion if being treated by the doctor.

Scabies                     If all scabies covered - no exclusion.

Whooping Cough      Exclusion for 3 weeks.  Any other children in the household not fully vaccinated should be kept at home for 2 weeks.

Scarlet Fever             24-48 hours if being treated by a doctor.  A minimum of seven days if untreated.

Nits - Pediculosis      No exclusion once hair has been treated with suitable products. 


Home Learning

Home learning is an extension of the school programme and supports, enhances, and consolidates teaching and learning. It provides a positive link between home and school.



  • are responsible for their own home learning
  • understand their home learning tasks and work as independently as possible.


  • encourage and support their children
  • provide feedback to the child and the teacher
  • communicate with the teacher if their child is unable to complete the home learning, or if family or other circumstances take priority.

Pupils are asked not to wear jewellery other than watches or ear studs to school.  This does not apply to items of cultural significance e.g. bone carving.  Any belongings are brought to school "at own risk". Some items are dangerous when worn for sporting activities.  The school takes no responsibility for loss or damage of valuables brought to school.

N.B.  Toys, mobile phones, cameras, MP3 players & gaming equipment are classed by staff as valuables and will not be allowed at school.  If cell phones are required for safety, these must be left at with the class teacher, or at the office during school hours.


Leaving School

When children are withdrawn from our school, either at the end of Year 8 or to move from the district, it is essential that all library books, reading material or other school equipment is returned.  School records will be forwarded to the new school when requested.  Students should take their school books and personal items with them and also check the lost property.


Children are encouraged to borrow books from the school library, which is open from 9.00 a.m. - 3 p.m. everyday.   Children are required to have a library book bag in which to carry books to and from school.  These can be purchased from the school office or you can make your own - the pattern is available from the school office.

Our librarian is available at lunch time with student librarians to help.  If you would like to join the team, regularly  OR  occasionally, to help in the library – we would love to have you!  Please contact the school office.


Our school lunch hour is from 1 – 1:50 pm.  Children eat outside with a duty teacher.  Duty teachers monitor lunches and behaviour as part of our social skills programme.  All rubbish is to be taken home, please.  Lunch and drink containers should be plastic.  We encourage healthy eating so chocolate, lollies and sugary drinks are not allowed (including ‘energy’ drinks).  If you wish your child to come home for lunch, please let their classroom teacher know in writing.

Regular sausage sizzles are run by the PTA.  These are advertised in our school newsletter.

Media and Publication

There are often times when school takes photos and video as part of its curriculum and celebration of learning.  These images can end up being published in our fortnightly newsletter, on our Facebook page and to promote a positive school culture.  Should you not wish your child or family to appear in these please ensure that this is clearly on the enrolment form under our Permissions section called ‘Promotional Photographs’.

If children are asked to bring money for specific purposes, please put it in an envelope and fill in with Name, Room No. and purpose.

e.g.                                           _________________

                                                          Name: -Tu Broke

                                                          Room 2

                                                          Bus Money 

                                                          Trip  -Hot Pools


Movement Through the School – Year Levels

Our staffing and funding is handled through the Ministry of Education and there are times during the year when due to changes we may require to move students classes to provide more balanced class sizes i.e. roll growth.  Parents are fully consulted before any change occurs.

Music Programmes

Outside specialist music teachers offer parents opportunities for individual instruction within school time & grounds.  These are often advertised in the newsletter for you to consider or please feel free to ring the office for information.

Nail Polish


These are sent home fortnightly, generally on a Wednesday and it is essential that community members read the newsletter as it contains important information.  The newsletter will only go home with the eldest or only member of a family or you can request at the school office to have it emailed.  If you do not receive a newsletter for some reason, please let us know immediately. Teachers also send home newsletters at the start of each term.  We encourage parents to supply us with their email address to make sure you have this information on file. To download or view the latest school newsletter see the link on our homepage. To have the office email you the weekly newsletter send an email to office@waiuku.school.nz.

Parent Help in School

We have a number of areas in which parent help is appreciated e.g. library, reading tutoring, making equipment, reading mileage, sewing, or specific skills in classrooms such as supervising pupils working on the computer.  If you would like to be involved, please contact the school office or class teacher.  Watch out in the newsletter for any specific requests for assistance.  All volunteers sign a Volunteer Agreement.

Parent Workshops

We often hold a workshop for parents each term to share some of our programmes with you as part of our learning partnership.  They are diarised in the newsletter and we encourage you to attend and gain a deeper understanding of teaching and learning at our school.

Pedestrian Crossing

The crossing in George Street is controlled by a duty teacher or a parent, and 2 student road patrollers, from 8.30 - 8.55a.m. and immediately after school to ensure a safe crossing for pupils walking home.  If you would like to help as a crossing supervisor before or after school, please contact the school office.

The following criteria are considered to ensure individual needs are met:

·        A balance of girls and boys

·        A range of learning abilities

·        Separation of children whose interaction leads to learning and social problems

·        Compatibility of teacher and child

We are happy to discuss your child’s placement with you.

Policies & Procedures 

The Board of Trustees has a link to all of the school Policies & Procedures. These are accessible on http://web.waiuku.school.nz/aboutourschool/policesandprocedures 

 Behaviour Expectation and Systems

We believe that all students have the right to learn in a safe and happy environment. This right also comes with the responsibility to follow our school-wide expectations (rules). 

At Waiuku Primary School we have a system called 'The Waiuku Way'. These are our rules; 

       The Waiuku Way:

      • We Respect our School
      • We are Kind & Caring
      • We Focus on our Learning 
The Waiuku Way guide us in all our actions, decisions and systems to promote positive outcomes for everyone. All teachers have developed positive classroom behaviour systems to promote our Waiuku Way. They also run 3 strikes systems for poor behaviour. If a student is ever removed from the classroom to the office by the teacher this is considered serious. They will be held in time out until either the teacher or Office contacts their parents. Parents are requested to come to school to assist the teacher in getting them back in class and following The Waiuku Way.

The playground interval and lunch times operate a system that is kept separate from the classroom. We promote our Waiuku Way by catching our students being awesome. They receive a Waiuku Winners awards that put them in the draw for having a free Subway Lunch. From time to time exceptional students get to join Mr Drewery for lunch.   

Students who struggle to follow our Waiuku Way in the playgrounds are brought to our Principal, Mr Drewery. If it is obvious they are choosing to not respect our expectations they then fill in yellow Thinking Letter, parents are phoned and they entered into the playground '3 strikes and you are out system'. On the 3rd strike that student is removed from the playground at interval and lunch for 3 days. This is cumulative over the school year and creates a happy safe playground for all our students, staff and parents.  

The Waiuku Way link is here.

Pre-School Visits

The school actively encourages the local pre-school groups to bring children on orientation visits before they are due to begin at the New Entrant level.  If this has not been arranged, or your child does not attend a pre-school group, please feel free to contact the school and arrange a visit.  Generally, new entrants have 3-4 morning visits on a Wednesday which can be arranged through the office or with the class teacher.



If your child is having difficulty at school it is essential that you first contact the teacher and discuss the problem.  If you are not satisfied or wish further clarification, please contact the Principal.  It is rare that problems cannot be solved by a discussion with school personnel.  Complaints of a serious nature, which are not resolved, may be taken in writing to the Board of Trustees according to school policy.


Programmes for Children with Special Needs/Abilities

We undertake regular review of all children’s learning to ensure individual needs are met.  Students requiring support or extension programmes are identified and catered for.  Some examples of these include:

Teacher aide support in class

Perceptual Motor Programme (PMP)

 Instruction in small group or 1-1 with teacher and cross grouping. 

ICAS examinations Y3-8

Otago Problem Solving Maths  - Y5-8

Mathex -Y5-8 

Public Health Nurse (see Support Agencies)

Religious Instruction

Religious Instruction is taken by volunteers from local Christian churches for students at Years 0-3.  Attendance is optional, but parents must inform the classroom teacher or Principal, in writing, every year, if they do wish their children to attend. Normal classroom programmes run during this 30-minute block on Friday mornings.

Reporting to Parents

This takes place twice a year, in Term 2 and Term 4 in written format where students are reported on in relation to National Standards in the key areas of Numeracy, Literacy and Writing.

Also in Term 2 and Term 3 where Student Led Conferences take place.  Parents are invited along to share students learning, ask questions of the teachers and celebrate student achievements. This process is led by the students. 


Our school is a smoke-free environment.  There is no smoking allowed on school premises or while escorting pupils on trips. We ask that parents and visitors to the school respect these rules.

Sick Bay

Please do not send sick children to school.  In the case of a child requiring immediate medical assistance, we may arrange this and notify the parents.  First Aid treatment will be given in the case of minor accidents.  It is essential that the school is notified of any condition that should be taken into account when treating children for minor injuries or ailments.  Parents are sent a note when a child is attended in our Sick Bay.


At the beginning of each year, or on enrollment of New Entrants, a stationery list will be provided outlining the requirements.  All stationery is available through the school office, as are chair and library bags.  If additional stationery is required during the year, a note signed by the teacher will be sent home.  

At the beginning of the year a book list is sent home with the costs.  Included in this is an optional payment for juniors for common stationery, pencils, rulers, rubbers, coloured pens, photocopying etc.  Although you can buy these materials separately, paying a lump sum ensures you are not bothered by petty requests during the year.  Only children who deliberately damage material have to replace this.  If you choose to buy separately, you will need to ensure regular replacement.  Books may be paid in installments by direct credit through your bank account.  Please arrange this with the Executive Officer, Mrs Dahya (finance@waiuku.school.nz).  Please return the book lists with money

We attempt to keep costs to an absolute minimum.  In this school it has been our custom for pupils to pay a yearly administration fee to cover the cost of consumables i.e. some stationery, photocopy paper for computers etc.  The stationery order form will detail these costs.

Support Agencies

If you have concerns about an area of your child’s development, we can contact support agencies such as:-

Dental Therapist  -  You may enrol your child with the Dental Therapist when s/he is 2 ½  years old, and s/he will be treated until Year 8.  You can contact the Dental Therapist by phone at View Road School Ph 236 5180.

Group Special Education  -  This is based at Papakura, Ph (09) 298 8959.  When appropriate, various people within the Group can be called upon to assist with specialised help for your child.  Please discuss a referral with the school if you want help for your child.

Hearing and Vision Tester  -  (Area Health Board)  Children have their hearing and vision tested at key points during their school career.  New Entrant children are routinely screened, as are those who enter New Zealand from other countries.  We usually get about a month's notice when the team is coming and parents are informed via the school newsletter.  If you want your child checked, please let the school know.

Kelston School for the Deaf – Referrals can be made regarding hearing difficulties to Kelston School for the Deaf.  Please contact the school in the first instance. 

Public Health Nurse  - The Public Health Nurse comes to school regularly to check on children's health.  If you have any worries about your child's health, please ring the school or Public Health Nurse, Carol Pedersen, Ph 237 0660.

Resource Teachers of Learning and Behaviour 

Ph 235 6338.

Tiger Taming for Behaviour is based at the Family Support Centre, Pukekohe,

Ph 238 6233.

Speech-Language Therapist  -  Group Special Education.

Use of School Facilities

Our school facilities are open to the school community outside school hours for recreational use.  At times a small fee is charged to groups and organisations.  We do ask that you treat the school property as you would treat your own, ensuring that no damage occurs. We ask you to supervise young children when they are playing in the grounds.  Due to damage, skateboards are banned.  Bikes may be ridden on hard court areas in out of school hours. Due to the fences please contact the office should you require a key.  

Year 7-8 Programme

Our Year 7-8 students attend View Road Primary School for the delivery of the Manual Programme (Art, Cooking, Sewing, Metalwork and Woodwork).  The students rotate through the subject areas over the year on rotation roster.  Information is sent home at the time.